Business Management Tips: Efficiency is the Key to a Stress-Free Business
 Business Management Tips: Efficiency is the Key to a Stress-Free Business

Business Management Tips: Efficiency is the Key to a Stress-Free Business

Who doesn’t love automation? Shopping carts and membership sites automate your sales and content delivery. Email autoresponders automate relationship building. And calendar apps automate your schedule, putting an end to the frustrating back and forth of setting appointments.

Not only does automation save you time, but it helps ensure quality and consistency as well. Just imagine how confusing it would be to your customers if you didn’t have a shopping cart, but instead sent them an invoice for every purchase, and each invoice was a different cost.

Now these might seem like over-the-top examples, but this is why automation tools exist—to keep everything running smoothly and as expected.

Can you automate everything? No. But you can implement this same level of efficiency and consistency by creating systems and workflows.

>>> Here is a GREAT FREE system to Manage Your Business Projects: ASANA [Learn More Here]

Document Everything

What would happen if your project manager or executive VA were no longer able to work? Could you easily (and quickly) train someone else to take over? For too many small business owners, the answer to that question is a definitive NO.

When all the instructions for completing a task reside only in one person’s head, you’ve set yourself up for catastrophe. Sure, in the event that someone becomes ill or wins the lottery, you would probably recover, but how long would that take?

Rather than risk struggling with logins and procedures, make it a point to document every task in your business, from how you manage your email to how a new product is launched. That way, if your best VA decides to move on to another project, another team member can step in and cover for her.

>>> Here is a GREAT FREE system to ORGANIZE your documents on all of your devices: EVERNOTE [LEARN MORE HERE]

Seek Out More Efficient Systems

Just because grandma always kneaded her bread by hand doesn’t mean that’s still the best way to do things today. Now that new stand mixer takes all the work out of bread making, while still keeping the flavor in. 

Where can you make your business more efficient, while still keeping the personality and brand your clients love and trust?

Consider:

  • A hosted help desk solution with “canned responses” to the most common questions. Click a button and answer in seconds instead of typing out a 3-paragraph response.
  • Document templates ensure everything is formatted in a way that matches your brand, and will save you hours on every worksheet, resource guide, and even sales pages and blog posts.
  • Duplicate your repeatable projects inside your project management system, change the dates and key details, and instead of spending 30 minutes assigning tasks to your team, you’ll spend 30 seconds.

It might also be time to upgrade your tools, if what you’re using is no longer as efficient as it could be. For example, if your autoresponder can’t move customers from one email funnel to another based on their behavior, you’re missing out on sales. Consider upgrading to Active Campaign, Ontraport or even Infusionsoft to make your sales process more automated.

Take a look at your business and the tasks you and your team perform every day. Where can you be more efficient? What tools would help you maximize your time? Making changes in these areas will add hours to your day, and greatly reduce your overwhelm and stress levels as well. 

Let’s get to the root of what’s causing your overwhelm?

Overwhelm and stress are common ailments among entrepreneurs, and they’re often caused by a just a few issues:

  • Lack of planning (and if you’re like a lot of us who just “fell into” your business, this might just be the case)
  • Lack of systems (because when you grow organically—and fast—there’s no time to create systems)
  • Lack of help (maybe you don’t trust others to do the job right, haven’t found the time or money to outsource, or simply don’t know who to turn to)
  • Poor money management (in the feast or famine world of business, this is far more common than you might think)

Any of those sound familiar? If you’re not loving your business, and feeling chaotic and burned out, then I’m guessing you’re intimately acquainted with one or more of these trouble spots.

But here’s the biggest issue. Once you’re firmly rooted in them, it can feel almost impossible to escape. How can you outsource if you don’t have systems? How can you plan if you don’t have help? How can you have cash flow if you don’t have good planning?

This vicious cycle that can be overwhelming all by itself, and it’s the single biggest cause of small business failure. 

Don’t let this happen to you. There’s a better way.

Join me for The Business Management With Excellence Course For Entrepreneurs, and together we’ll tackle these and other critical issues step-by-step, so you can finally gain control and put an end to the stress and burnout.

Click here to find out more. [LEARN MORE]

____________________________________________________

 

ADDITIONAL FREE RESOURCE [DOWNLOAD THE FREE BUSINESS GUIDE HERE]

I hope the information was beneficial for you and I would like to give you access to my Ultimate Business Guide that has been very useful to my clients. If you are a current business owner, some of the information may simply be review for you but if you are an aspiring entrepreneur – this information can be essential for setting up a solid foundation for success.

[DOWNLOAD MY FREE GUIDE HERE]

P.S. Feel free to forward this email to anyone you feel would benefit from this information.

If you have any questions or you would like some guidance with your business, please feel free to schedule a consultation or contact me directly at Tiffany@ModernHello.Com.

 

To Your Success,

Tiffany Michelle

Founder & CEO - The Modern Hello.

GRANT PROGRAM, BUSINESS INCUBATOR & CO-WORKING SPACE FOR WOMEN ENTREPRENEURS
 Tiffany M. Smith, Founder + CEO -   The Modern Hello.

Tiffany M. Smith, Founder + CEO - The Modern Hello.

GRANT PROGRAM, BUSINESS INCUBATOR & CO-WORKING SPACE FOR WOMEN ENTREPRENEURS

OVERVIEW | The Modern Hello. Business Center is an incubator that is specifically tailored to offer women owned startups a shared operation space. By providing this space, our entrepreneurs enjoy a collaborative work environment with invaluable mentoring and networking opportunities, skill building workshops, funding support and shared equipment. In short, we offer fledgling young companies a warm, safe place to grow and prosper. We are looking to provide Grants for Women Owned Small Businesses.

Short Summary

I have a passion for helping women just like you achieve their maximal potential in their business, livelihood and fiduciary well-being. which placed me on a path to pursue a vocation of consulting in the areas of: Business Consulting, Business Management & Development, System Automation & Web Development. It all began over fifteen year ago while I was doing my first internship for City Council of Philadelphia and the County Courthouse where I had the opportunity to learn how to help the public through information  that had a direct impact of their lives. What I learned while serving the public it ignited a passion within me that made me want to gain knowledge that I could share with others that can help them become successful. Shortly after my internship, I met a person who provided me with a chance to learn about Residential Real Estate Property Management. Not only did I learn about how to manage assets I learned the essential skill of building strong relationships. My corporate experience includes Commercial and Residential Lending, Relationship Banking with an educational background based in Business Management, Real Estate and Accounting.

The reason I am telling you all of this about my background is not to just list a bunch of accolades but to help you start to churn the thoughts in your mind about all of the wonderful experience you have that already lives within you. If you really sit back and think about all of the work you have done over the span of your life whether it was paid or unpaid, these are skills that you have that can be used to build your own successful business. Over the years, I found myself always helping someone with something that I learned or was innately in me – like my passion for art and creating designs. Believe it or not my first dab in entrepreneurship was as a teenager fashion designing, constructing clothes and doing design consultations. It was really fun to use my natural talent to create something that was in someone else’s mind, that they would described to me and I would bring it to life. I meet a lot of women now who share with me the life they want to have and I help them design a business that fits their unique dreams. There is a surface difference of creating a gown and creating a sustainable business but the mindset is the same; Turning a Dream into a Reality.

This campaign is important to me because I want to have the opportunity to create a long reaching impact on my local community with a focus on providing the necessary tools and resources to women who want to start their own business. I feel that its not typically a lack of drive that stops women from starting their own business usually it is a lack of resources or access to vital information.

Individuals that decide to contribute to the funding of this campaign will assist women owned small businesses with access to funding, mentors, skills development programs and a collaborative work environment that can make a world of difference to their success.

Our focus is to use the contributions specifically to provide grants directly to the women owned businesses and fund workshops from Industry experts in the areas of securing business funding, financial holding, public relations, customer service and business technology. 

OUR BUSINESS CENTER AMENITIES:

- Unlimited Wi-Fi
- E-Faxing+Scanning+Copying+Printing
- FedEx / UPS Shipping + Collection
- Office Supplies + Business Resources  
- Coffee, Tea and Filtered Water
- Microwave, Toaster Oven + Fridge
- Complimentary Parking
- Access To Conference Table + Chairs
- Monthly Networking Event

What We Need & What You Get

  • We are seeking $25,000 to be used as follows: $10,000 Grants for Women Owned Small Businesses and the remaining $15,000 will used for the workshops, business education programs and operating cost.
  • All of our contributors will be recognized on our Company Website. Our Contributors of $500 or more will have their name and/or business  placed on our recognition wall in the Business Center.
  • In the case we do not reach our full goal we will look to do all that we can with the funds that we receive to provide micro-grants to women owned small businesses and towards operating cost to provide smaller business education programs.

The Impact

This project is valuable to our contributors and to the world because we are looking to really change the scope of how women entrepreneurship is viewed. This is an opportunity to really assist a women with creating the foundation for a legacy that can build and grow into the creation of more jobs, services and goods that will have a positive on the community at large.

I have successfully assisted many of my personal clients go from idea to implementation. I have assisted clients open their first as well as second businesses, purchase their own commercial real estate to operate their business and be placed in a position to employ others through the business I assisted them in starting. 

I want to help more women at a faster rate, provide access to the strong business network I have built and deepen community relationships. 

Other Ways You Can Help

We understand that some people cannot contribute, but that doesn't mean you cannot help us with our efforts. We ask that you share our mission with your network to get the word out and make some noise about our campaign. Don't Forget to use the available sharing tools!

Thank You! 

4 Automated Systems to Scale Your Business + Free Resources

4 Automated Systems to Scale Your Business + Free Resources

Hello & Happy Monday!

There comes a time in every entrepreneurial venture where you realize you simply cannot do it all yourself.

Sure, when you’re just getting started you really are the “chief, cook and bottle washer.” But as your business grows, it becomes painfully obvious that trying to do everything is only going to lead to:

  • Frustration (when critical tasks don’t get done and deadlines are missed)
  • Burn out (when you’re working yet another 12-hour day)
  • Overwhelm (when your to-do list is longer at the end of the day than it was at the beginning)

There are many ways to combat this business-growth hurdle, but one of the best is automation. Imagine a completely hands-off system that works for you even when you’re hiking on a remote mountain or lounging at a luxury spa.

But here’s an even better reason to automate: it lets you scale your business. Think about it, the less manual work you have to do, them more time you have to do the money-making tasks such as networking, marketing, and client support.

So, what can you automate? Almost everything, but start with:

 

Email Funnels [Free MailerLite Marketing Plan - Click Here]

What happens when a new subscriber joins your mailing list or someone buys a product? Do they just sit in waiting on your list until you have time to send an email?

While broadcast emails have their place—especially in time-sensitive promotions—be sure to also set up an autoresponder series to:

  • Welcome new subscribers and help them find their way around your site (and your offers)
  • Nurture buyers so they know they’re in the right place
  • Make additional offers based on what someone has already purchased or shown an interest in

And the best thing? Once your autoresponder is set up, it will continue to work even when you’re not.

Social Media Management [Free HootSuite Plan - Click Here]

Yes, it’s important to be personable and engaging on social media. But that doesn’t mean you have to log in to Facebook just to post a link to your latest blog or YouTube video. Automate that kind of update and save yourself hours of time each and every month. Not only that, but you won’t have to worry about missing an update, either!

Calendar Management [Free Acuity Plan - Click Here]

If you have clients, partners, a team, or are often asked for interviews, then an automated calendar is a must. Rather than endless back-and-forth emails trying to find a mutually available time slot, simply send your calendar link and let your client, project manager, JV partner or anyone else choose a time that works for them. Your appointment will automatically appear on your calendar, and you’ll even get reminders (if your calendar supports that).

Paid Traffic [Free Facebook Business Manager - Click Here]

Chasing organic traffic is an exercise in frustration. You’ll spend all your time creating content for your blog, other people’s blogs, YouTube, social media, and other web properties. All that content creation leaves you little time to actually work with the clients you’re trying to attract.

Instead, invest in some quality paid traffic, and get off the endless content creation train. You’ll be glad you did.

There are dozens of options for automating every aspect of your small business. As you grow, you’ll find new and better tools to make everything run more smoothly. For now, though, implementing these four ideas alone will save you hours of time every month.

FREE RESOURCE [DOWNLOAD FREE GUIDE HERE]

I hope the information was beneficial for you and I would like to give you access to my Ultimate Business Guide that has been very useful to my clients. If you are a current business owner, some of the information may simply be review for you but if you are an aspiring entrepreneur – this information can be essential for setting up a solid foundation for success.

INCLUDED IN MY FREE GUIDE:

✔️1. PERSONAL SKILLS INVENTORY.
Use this worksheet to look back at your experience, life and identify what makes you unique that are transferable skills to help you build your business.

✔️2. GAIN FOCUS - SETTING S.M.A.R.T. GOALS.
The most important thing with goal setting is that they are 

SMART : Specific, Measurable, Attainable, Realistic and Time Specific.

✔️3. START-UP BUSINESS CHECKLIST.
Use this checklist to make sure you have all of the documentation, systems 

and procedures in place  to start your business and manage your finances.

✔️4. MONTHLY BUSINESS BUDGET PLANNER.
Know Your Numbers. Use these worksheets to plan your 

detailed Monthly Business Budget.

✔️5. MONTHLY INCOME PROFIT PLANNER. 
You’re going to use this as a planning tool to become profitable, 

stay out of debt and control your cash flow.

✔️6. EMERGENCY SAVINGS FUND PLANNER.
Prepare For The Unexpected. Surprise expenses come up. 

That’s the way life works. Yet when you have an emergency savings fund, 

these surprises have minimal effect on you and your monthly income.

✔️7. TECH TOOLS TO OPERATE YOUR BUSINESS.
Tame The Tech. Essential Resource Checklist 

to operate your Business Professionally and with Ease. 

[DOWNLOAD MY FREE GUIDE HERE]

P.S. Feel free to forward this email to anyone you feel would benefit from this information.

If you have any questions or you would like some guidance with your business, please feel free to schedule a consultation or contact me directly at Tiffany@ModernHello.Com

 

To Your Success,

Tiffany Michelle

Founder & CEO - The Modern Hello.